Microsoft outlook task reminders

Select New list. Type a name for the list. Keep your day focused with My Day My Day lets you add tasks from multiple lists to a single view to help you prioritize and focus on the right tasks for the day. Select My Day. Select the Today lightbulb icon. Choose the plus sign to add one of the suggested tasks to your My Day list. Or, open a list, right-click a task, and select Add to My Day. Flagged email and Assigned to me Turn on your Flagged email and Assigned to me lists to get emails you flagged show as tasks and for Planner tasks to show as well.

Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. You can set reminders for either new tasks or existing ones easily in Microsoft Outlook as following:.

Step 2: In the Task window, check the Reminder above the task body, and specify the reminder date and reminder time separately in the following boxes. See screen shot:. Step 3: In the Custom dialog box, check the Reminder , specify the reminder date and reminder time, and click the OK button.

The following trick will help you to automatically set reminders on all tasks with due dates easily in Microsoft Outlook and Step 3: Go to the Task options section, and check the option of Set reminders on tasks with due dates. Step 4: Click the Default reminder time: box, and click to select a reminder time from the drop down list.

From now on, when you are creating a new task in Outlook, the reminder will be added as soon as you specify the due date.

To automatically set reminders on all tasks with due dates in Microsoft Outlook , please do as following:. Step 3: In the Task Options dialog box, check the option of Set reminders on tasks with due dates , and click the OK button.

Step 4: In the Options dialog box, please click the Reminder time: box and specify a reminder time from the drop down list in the Tasks section, and click the OK button.

After you enabling the reminder for tasks with due dates, the reminder will be added automatically when you are specifying a due date for a new task. Flagged Email is an optional list.

When on, messages that you've flagged in Mail are copied to the Flagged Email list as tasks. You can turn the Flagged Email list on or off by going to Tasks, then selecting Settings at the top of the page, going to Connections and using the slider to turn the Flagged Email list on or off.

Note: The Flagged Email list is available only on accounts that are hosted by Microsoft, such as accounts that end in Outlook. Also accounts from private domains that are hosted by Microsoft. You can add new tasks by selecting a tasks list, then choosing the plus sign next to Add a task and entering a description of your task.

If you add a task to a Smart List, the task will be saved in Tasks and linked to the Smart List you were in when you created it.

Note: You can't create new tasks in Planned. To add a task to Planned, add a reminder or due date to an existing or new task. Select a task in any list to see all of the available options for that task.

You can do things like add additional steps, add them to My Day, make them repeating, add a due date or reminder, and add a note. Note: The My Day pane is a new feature that might not yet be available in your account. Open the My Day pane by selecting My Day on the toolbar at the top of the page. Select To Do at the bottom of the navigation pane. Note: You can attach more than one file to a task, but can add them only one at a time. Go to Mail and create a new message.

Address it to the people you want to share the list with, paste the link in the body of the message and add any information you want, then send the message. Note: You can send the link to anyone, but only people who have a Microsoft account such as Outlook.

After you've shared a tasks list, you can right-click it and select Sharing options to get the invitation link again. Select Sharing options then More options to stop sharing the list, or prevent people who haven't already joined the list from joining. Tip: You can identify shared lists by the shared icon. In addition to the default tasks lists, you can create and manage lists to organize your tasks into.

Right-click a list in the navigation pane to Share , Duplicate , or Delete it. Select a list, then select the more actions icon in the task window to access list options such as Rename list , Change theme , or Hide completed tasks.

Settings for To Do are on their own page. You can switch back to the classic Tasks by selecting The new Tasks toggle at the top of the To Do page. If you've switched to classic Tasks, you can switch back by selecting the Try the beta toggle at the top of the Tasks page. Classic tasks includes tasks that you previously created and saved in any Tasks folder, plus messages that you've flagged.

View the following image and the numbered items corresponding to each area to get an overview of the Tasks pane. My tasks - Displays folders you can use to view and manage your tasks.

Choose whether you want to view items you have flagged as important. You can create new task folders and rename or move existing ones. To add a folder, right-click My tasks and select Create new folder. To rename or delete folders, right-click the folder and select Rename or Delete.

Tasks list - Filter and display tasks based on the status you've assigned to them. Use the Filter menu to sort tasks based on different criteria. Use the command bar above the tasks list to delete, categorize, or mark complete a selected task. For email messages, Reply is available. Task details - View details of the task selected in the tasks list. To edit task details such as status, priority, and percent complete, select. Sign in to Outlook.

Select Charm to add a charm to a task. Charms are icons you can apply to Tasks s visual cues that help you quickly identify specific types of tasks.